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Applying for a Position at the Museum

The Philadelphia Museum of Art is an equal opportunity employer with a commitment to create and maintain a diverse workplace.

Only electronically submitted resumes linked to a specific open position can be considered. A listing of current job opportunities can be found below. To apply for a specific position click the “Apply Now >>” link that corresponds with the position you are applying for. When applying, submit your resume and cover letter in a Word or PDF document. The Museum will contact you if an interview is considered appropriate. Application materials for a specific position are kept on file for one year.

Due to the volume of resumes received, the Museum is unable to acknowledge each resume. Walk-in applications and/or general interest resumes will not be reviewed or retained.

Fellowship positions have very specific application procedures. Incomplete or late applications cannot be considered.

If you require assistance to participate in the application process, please contact a representative in the Human Resources department at 215-684-7970 to request an accommodation.

Current Openings


Payroll Coordinator

The Philadelphia Museum of Art seeks a Payroll Coordinator to be responsible for the preparation of the bi-weekly payroll in a multi-state environment using ADP’s Workforce Now, version 2 Internet Payroll Service.

Essential Job Functions:
  • Processes bi-weekly payrolls in a timely and accurate manner.
  • Reviews all changes to payroll and ensures they are processed correctly.
  • Maintains accurate payroll records and employee files, including manual check log.
  • Works closely with Benefits Manager to ensure accurate benefit deductions and record keeping.
  • Reviews master file and pay data entries, YTD totals, and file amendments.
  • Prepares various payroll and management reports and journal entries.
  • Handles all garnishments, deductions, and vacation/sick accruals.
  • Works closely with Human Resources on all payroll related issues.
  • Responds to employee inquiries and requests regarding payroll matters.
  • Processes manual checks, when necessary.
  • Protects operations by keeping all payroll information confidential.
  • Performs other duties and special projects as requested.

Qualified candidates will have a High School diploma plus 5-8 years of experience in payroll operations. We are seeking candidates that have experience with ADP Workforce Now and HR/B. Position requires the ability to handle highly confidential information. Must be able to adhere to tight deadlines while maintaining accuracy in the work. Requires a self-starter with the ability to work independently.

To apply, please create a single document containing a cover letter and resume to upload with your application.

Apply Now >>

Executive Assistant

The Philadelphia Museum of Art seeks a professional Executive Assistant to provide strong administrative support to the Chief Financial Officer. This position works closely with members of the Finance department, as well as, numerous other departments throughout the organization. The Executive Assistant provides thoughtful and skilled daily support to the CFO. Position requires confidentiality, discretion, diplomacy, and professional poise. Specific responsibilities include: answering phones, keeping calendars and appointments, maintaining files, responding to internal and external inquiries, preparing materials for meetings, acting as a representative of the department as needed, and special projects as assigned.

Qualified candidates will have an undergraduate degree or equivalent. Three plus years of related administrative experience supporting executive-level management is required. Must have excellent verbal and written communication skills. Proficiency in Microsoft Office products, specifically Outlook, Word, and Excel required.

To apply, please create a single document containing a cover letter and resume to upload with your application.

Apply Now >>

Board Liaison

The Museum seeks an experienced administrative assistant to provide executive level support to the Secretary, the Board of Trustees, and the Board Chair. This is a fantastic opportunity to work with our board members and Executive Office staff in support of Institutional goals and initiatives.

This role involves managing processes that support the Board and Board meetings including scheduling meetings, preparing meeting materials, corresponding with board members, administering the Board Portal, drafting meeting minutes, and maintaining relevant trustee files, and planning onboarding for new members. The Board Liaison also provides administrative support to the Board Chair including calendar management, preparing correspondence, and fielding inquiries to the Chair.

To be successful in this role candidates will have experience providing support in a highly professional environment demanding sophistication, confidentiality, and a customer service orientation. Candidates must be proficient in MS Office suite including Word, PowerPoint and Outlook, and have experience with databases; Raiser’s Edge experience preferred. Position requires the ability to maintain a professional and diplomatic manner especially under pressure. Excellent interpersonal skills are a must in order to build effective relationships at a senior level.

To apply, please create a single document that contains a cover letter and resume to upload with your application.

Apply Now >>

Receptionist/Administrative Assistant

The Museum seeks a professional receptionist/administrative assistant for a fast-paced executive office. Candidates must be articulate, detail oriented & flexible. Responsibilities will include receiving visitors, providing administrative support to two members of the Executive Office staff, and performing general administrative tasks for the Executive Office as assigned. This role interacts with a variety of personnel and high-profile guests. Duties include scheduling and organizing meetings, making travel arrangements, greeting guests, distributing mail, fielding phone calls, and assisting in the preparation of correspondence and meeting materials as needed. The ideal candidate will have demonstrated ability to handle confidential information and be comfortable handling multiple priorities. An art background is helpful.

To apply, please create a single document containing a cover letter and resume to upload with your application.

Apply Now >>

Museum Photographer

The Museum is seeking a studio photographer with exceptional digital retouching skills and a minimum of 2 years of experience in art object/fashion photography, studio/on location lighting and medium format digital cameras. The Museum Photographer will be involved in a dynamic, creative environment and must be able to effectively coordinate a range of high volume projects. Experience in styling on or off figure fashion, portraiture and installation/architecture photography is a plus. 
The candidate must have strong communication skills, be extremely organized, be a proactive problem solver, be very detail oriented, and work well with others.

The photographer’s primary responsibility is the photographic documentation, digital post-production, and digital archiving of original works of art in the museum’s Costume and Textiles, and Prints, Drawings and Photography collections. Additional duties may include photographing exhibitions/installations and related events, occasional portrait work, and the maintenance of the studio and its related photography equipment.

We are seeking self-motivated candidates with a positive attitude and proven ability to deliver results while working independently. Qualified candidates with have a degree in photography and a minimum of 2 years professional photography experience in museum/auction house, high-end object, fashion or studio photography. Must have advanced knowledge of all aspects of studio lighting, digital camera equipment, Photoshop, Capture One and Lightroom. Must have exceptional Photoshop/digital retouching skills and a desire to stay abreast of changing technology. Must be proficient with color management and closed system calibration of monitors, cameras and all other related studio equipment. Requires the ability to properly handle original works of art. Position requires someone who can maintain a high level of image quality while delivering images in a timely manner. Physical requirements include lifting up to 35 pounds, carrying equipment, climbing ladders, and standing/sitting for extended periods of time.

Apply Now >>

Andrew W. Mellon Postgraduate Fellowship in Decorative Arts and Sculpture Conservation
Application Deadline: March 15, 2015

The Philadelphia Museum of Art is offering an Andrew W. Mellon Postgraduate Fellowship in Decorative Arts and Sculpture Conservation, beginning September 1, 2015 (or earlier) to August 31, 2016. The fellowship may be extended, not to exceed three years. The applicant should be a graduate of a recognized conservation training program or have equivalent experience. The Fellow will examine, conduct research, and perform treatment on a variety of materials (e.g., stone, metal, ceramic, and polychromed wood) in the Museum collections (European, American, East Asian, South Asian, Modern, and Contemporary Art) and will participate in preservation activities relating to Museum exhibitions and storage.

Applications should be sent electronically and include the following: pdf files containing statement of interest, resume, transcripts of graduate courses, and four examples of examination reports and treatment records with photographs. Please include any published treatments or research. To submit an application, use a file sharing service such as DropBox or WeTransfer to gdiefenderfer@philamuseum.org.

Confidential supporting letters from three conservation professionals familiar with the candidate’s work should be sent directly by the referee to Andrew Lins, The Neubauer Family Chair of Conservation, Philadelphia Museum of Art, P.O. Box 7646, Philadelphia PA 19101-7646.

All application materials must be received by March 15, 2015. Receipt of application will be confirmed by e-mail. EOE.

Andrew W. Mellon Postgraduate Fellowship in Costume and Textile Conservation
Application Deadline: February 15, 2015

The Museum is offering an Andrew W. Mellon Postgraduate Fellowship in Costume and Textile Conservation, beginning September 1, 2015 and ending August 31, 2016. The Fellowship may be extended up to three years. The applicant should be a graduate of a recognized conservation training program or have equivalent experience. The Fellow will examine, conduct research, and perform treatment on costumes, accessories and textiles in the Museum collections and will participate in preservation activities throughout the Museum, including exhibitions and storage.

The Fellowship will include the conservation of European and American costume and needlework as well as the museum’s extensive collections of South Asian and East Asian textiles, contemporary fiber, craft, traditional tapestry, and carpets. The Fellow will work with the two staff conservators in the state-of-the art laboratory.

Applications should be sent electronically and include: pdf files containing statement of interest, resume, transcripts of graduate courses, and four examples of examination reports and treatment records with photographs. Please include any published treatments or research. Please use a file sharing service (such as DropBox or WeTransfer) to gdiefenderfer@philamuseum.org. Receipt of application will be confirmed by e-mail.

Confidential supporting letters from two conservation professionals familiar with the candidate’s work should be sent directly by the referee to: Sara Reiter, Senior Conservator of Costume and Textiles, Philadelphia Museum of Art, P.O. Box 7646, Philadelphia, PA 19101-7646. sreiter@philamuseum.org

All application materials must be received by February 15, 2015.
Margaret R. Mainwaring Curatorial Fellowship
Application deadline: March 13, 2015

The Philadelphia Museum of Art announces a two-year (first year renewable) Curatorial Fellowship in Prints, Drawings, and Photographs beginning on July 1, 2015. The fellowship provides firsthand experience with curatorial work in the graphic arts. A Master’s degree in art history or related field is required; candidates should have demonstrated a commitment to scholarship in art history and an ability to work collaboratively. Fellows participate in all activities of a large, active curatorial department with a collection of more than 150,000 works of art on paper, located in new, state-of-the art facilities: exhibition and loan preparation; object research and cataloguing; study room supervision; and daily administrative tasks. Fellows have the opportunity to organize an exhibition from the permanent collection during second year of the fellowship. Position includes travel stipend and benefits.

To apply, please create a single document that contains a letter of application stating goals, a resume, and the names and contact information of three references. Candidates without a social security number should decline the background check section. This does not impact the status of your application.

Apply Now >>

Center for American Art Summer Fellowships
Application Deadline: February 16, 2015

Two summer fellows will be chosen to assist in the Museum’s Department of American Art, contributing to ongoing collection research and exhibition preparation. Graduate students in art history or related fields with an interest in curatorial studies and American painting and sculpture before 1945 are encouraged to apply. Fellows will be expected to work 10 weeks between June 1 and August 28, 2015.

Please create a single document to upload as your application that includes a letter describing your interest and preparation for this position; a curriculum vitae including education, employment, publications, and honors; a list of three references.

Apply Now >>

Center for American Art Summer Fellowship in American Silver
Application Deadline: February 16, 2015

One summer fellow will be chosen to assist the Curator of American Decorative Arts in the Museum’s Department of American Art, contributing to ongoing research and writing in preparation for the forthcoming catalogue of the Museum’s American silver collection. Graduate students in art history or related fields with an interest in American decorative arts are encouraged to apply. Fellow will be expected to work 10 weeks between June 1 and August 28, 2015.

Please create a single document to upload as your application that includes a letter describing your interest and qualifications for this position; a curriculum vitae including education, employment, publications, and honors; a writing sample; and a list of three references.

Apply Now >>

Barra American Art Fellowship
Application Deadline: February 16, 2015

Generously endowed by The Barra Foundation in honor of Robert L. McNeil, Jr., with additional support provided in 2015–16 by Mr. and Mrs. William C. Buck.

One fellow will be chosen to join the Department of American Art during the nine-month academic year (from September 2015 through May 2016). Fellow will work full-time (35 hours per week), assisting four days a week in ongoing department research and exhibition projects, with one day reserved for personal research, writing, or travel. Applicants should have completed their M.A. degree in art history or a related field and propose a thesis or area of research interest that can take advantage of the resources of the Philadelphia Museum of Art and other area libraries and institutions. Priority will be given to those with projects relating to the Museum’s collection or exhibition program, and to students from the Philadelphia region. Fellows will have library privileges at the PMA and the University of Pennsylvania. At the conclusion of the term, the Barra Fellow will be expected to give a lecture and submit a paper reflecting work done during the residency.

Please create a single document to upload as your application that includes:

• A statement of no more than 3 pages (double spaced) describing your preparation, the general direction of research, and the appropriateness of your studies to resources in Philadelphia.

• A curriculum vitae, including education, employment, honors, and awards.

• A list of three references.

In addition, please send a writing sample by mail and direct one of your references to write on your behalf to:

Department of American Art
Philadelphia Museum of Art
P.O. Box 7646
Philadelphia, PA 19101
Re: Barra Fellowship

Apply Now >>

Associate Curator of Modern American Art

The department of the Philadelphia Museum of art which has specific responsibility for the care of American Art seeks a curator who can work collectively with the staff; as well as bringing a specific interest and expertise in modern paintings and sculpture made in the United States or by American artists working abroad. As a member of the Museum’s curatorial staff, the Associate Curator of Modern American Art is expected to participate in all aspects of the work of the Museum to enable it to fulfill its mission and to maintain the highest standards of scholarship, connoisseurship, and professional practices in the field.

The department is involved with ongoing cataloguing projects of the permanent collection; preparing for temporary exhibitions both focusing specifically on our own collections, as well as broader international projects. Coordination of close working relationships with our colleagues in the Conservation labs is essential to encourage and assist their technical research in examination of and work on the collections. A very active relationship with local as well as international scholars, dealers, collectors and museum colleagues is assumed, as well as willingness through our own Development department and independent initiative to actively pursue funding for acquisitions, reinstallation projects and exhibitions.

As with the entire museum, this Department is poised at a moment of high ambition and building responsibilities, which require both substantial concrete knowledge and skills, but also an imaginative spirit as we rethink perceived notions about the "proper” interpretation and presentation of works of art, their public accessibility and issues of the cultural context in which we present and interpret the substantial holdings in our care.

The individual who holds this position must possess a broad familiarity with the history of Modern art and, more specifically, a detailed knowledge of the history of American painting and sculpture during the first half of the 20th century. Position requires a Master's degree (PhD desirable), and 3-5 years experience in museum or related academic post. S/he will have a proven record of research and curatorial achievement (i.e., the development and coordination of exhibitions, the acquisition of works of art, and collections research) in this field. In addition to a demonstrated ability to work successfully with others—museum staff, volunteers, and diverse public constituencies—to achieve institutional objectives, s/he must have a broad knowledge of museum practices in the related fields of education and public programs, conservation, collections management, budget management, marketing, development and external affairs. Excellent written and oral communication skills are essential, as is an ability to work with databases, word processing, and other computing tools that the staff is expected to use on a regular basis.

Application Instructions:
• Create a single document that contains a cover letter and resume to be uploaded with your application.
• Candidates without a social security number should decline the background check section. This does not impact the status of your application.

Apply Now >>

Young Friends and Member Programs Coordinator

The Philadelphia Museum of Art is seeking a Coordinator of Young Friends and Member Programs for its Membership and Visitor Services department. Reporting to the Manager of Young Friends and Member Programs, this position supports the execution of strategic program and stewardship initiatives designed to deepen member involvement and build loyalty. This position will work closely with museum guides, young friend volunteers, security, special events and visitor services staff to achieve successful implementation of programs. The Young Friends and Member Programs Coordinator will also work with the membership team on marketing, invitations, e-communications, and social media. This role will also be expected to assist the Members Services team as needed.

The ideal candidate will possess exceptional customer service and stewardship skills. Ability to think creatively and to utilize programs to develop loyalty and long-term relationships. Excellent attention to detail and ability to plan ahead and meet deadlines is a must. Ability to represent the Museum and interact with audiences of all ages. Versatility to work both independently and collaboratively. Proficiency in Microsoft Office products and Paciolian software is required. Must be able to stand for two hours at a time and lift 25 pounds without injury Weekend and evening work is required. Access to transportation preferred.

To apply, please create a single document containing a cover letter and resume to upload with your application.

Apply Now >>

Development Assistant for Planned Giving and Gifts of Works of Art

The Development Assistant for Planned Giving and Gifts of Works of Art supports the Deputy Director of Development in relation to gifts of works of art and the Planned Giving Officer for all aspects of the Museum’s Planned Giving program. This position will be expected to assist in the development and preparation of all planned giving proposals, marketing materials and mailings, coordinate planned gift administration, and draft letters, proposals, and notes to donors/prospects as needed The Development Assistant is also responsible for various office-wide duties, including mail pick-up and drop-off, general phone line coverage, and event preparation and staffing.

Bachelor’s Degree required. Two to three years of professional development experience preferred. Demonstrated ability to interact effectively with donors, volunteers, and staff at the highest level. This position requires exceptional writing and oral communication skills, strong organizational skills, attention to detail, and the ability to be flexible and creative. Computer proficiency including Microsoft Word and Excel required. Knowledge of Raiser’s Edge and PGCalc desirable.

To apply, please create a single document containing a cover letter and resume to upload with your application.

Apply Now >>

Audience Research Associate - Membership & Visitor Services

The Audience Research Associate position works with the Audience Research Manager in the Membership and Visitors Services Department to implement research and evaluation projects for exhibitions, programs, and other activities at the Philadelphia Museum of Art. The Audience Research Associate plays an important role in the collection, entering, and cleaning of data to create accurate reports on various audience research data. This position participates in data collection in Museum spaces by interviewing visitors and conducting surveys, as well as oversees survey field operations, including survey staff schedules. Friday night and weekend work as required by survey operations.

Qualified candidates will have a B.A./B.S., preferably in a field related to audience/market research or evaluation (e.g., psychology, education, statistics, business, marketing, etc.) paired with strong analytical and mathematical skills. Computer skills include: proficiency in MS Word, Excel, and Outlook; working knowledge of MS PowerPoint, Access, and SPSS Statistics or similar. Must have the ability to interact with the public, specifically confidence and skill in interviewing visitors about their experiences at the Museum. Ability to stand for two hours at a time while conducting surveys.

Apply Now >>

Coordinator of Community Programs

The Philadelphia Museum of Art is seeking a Coordinator of Community Programs for its Education department. Reporting to the Associate Curator of Education for Family and Community Learning, this position initiates, designs, and implements programs that actively engage with community organizations throughout the city and region. S/he supports the Museum’s mission of civic leadership and community engagement through building and maintaining partnerships with community organizations. Community Programs create innovative opportunities for visitors of all ages and backgrounds to experience and learn about art within the Museum and in the community.

A strong candidate will have a Master’s degree in fine art, art history, art education, or museum education. Proven work with museums and community organizations, experience with grant management and staff management. Excellent interpersonal skills. Ability to represent the Museum and interact with audiences of all ages is essential. Excellent organizational skills. Strong studio art skills and teaching experience highly desirable. Must be able to stand for two hours at a time, lift 25 pounds without injury, and sit on low stools or the floor to interact with children. Weekend and evening work is required. Access to transportation preferred.

To apply, please create a single document containing a cover letter and resume to upload with your application.

Apply Now >>

Installation Designer

The Philadelphia Museum of Art is seeking an experienced Installation Designer. The designer will design temporary exhibitions, gallery projects and gallery furnishings for the display of works of art. S/He must demonstrate creativity while working within the museums aesthetic sensibility.

The candidate should be a self-starter with excellent interpersonal and organizational skills. S/He will be an integral part of the exhibition team, and have the ability to carry projects from concept through completion. S/He must have an understanding of conservation issues for works of art and be responsive to budget and time constraints. S/He is expected to juggle multiple priorities.

Requirements include a high level of competence with AutoCAD, Illustrator, Photoshop, and the Microsoft Office Suite; as well as model making skills. Two plus years experience in a museum or similar setting desired. An Advanced degree in art, architecture, or art history is a plus.

To apply, please create a single document including a cover letter and resume to upload with your application.

Apply Now >>

User Interface and Graphic Designer

The Museum is building an Interactive Development team for the creation of original, ambitious interactive applications for our museum visitors to experience. We are looking for a strong User Interface Designer with experience creating mobile application and interactive presentation designs that keep the user at the forefront of consideration. We want to build compelling, rewarding and amazing experiences for the visitor, using the latest technologies, and this will require a forward-thinking, creative and enthusiastic designer.

In addition to user interface considerations, the designer will be responsible for all graphic design as well for our applications, interactives, and some web-based projects. The Interactive Graphic Designer role will be responsible for developing graphics to ensure a cohesive, high-quality aesthetic in support of the Museum’s interactive vision, and museum visitor presentation goals.

Position Responsibilities:

• Collaborative team participation on concept development, storyboarding, development, production and evaluation of interactive applications.

• Direct responsibility for wire frame interface design, user testing and evaluation, and then design and creation of all graphics for these applications on mobile devices, touchscreen presentations, and web pages.

• Creation of multi-layered interfaces, animations, and graphic elements needed by developers for integration into the carefully designed interactions we will be presenting.

• Close collaboration with the developer in the planning, development and implementation of the interactive experiences, which can range from something seen on a mobile phone screen to ones projected in immersive environments that take up entire rooms.

• An open mind to thinking of new and innovative ways of engaging visitors and making rewarding experiences with our art.

• A grounded, experienced understanding of how to best present interactions that work effectively for all types of visitors and experience levels.

Qualified candidates will have 3 or more years experience as a user experience designer or interactive designer with a portfolio that demonstrates superior visual skills along with process and thinking. Candidates should have a mastery of design and production tools, including Illustrator, Photoshop, InDesign, and optionally, After Effects and animation tools. Proficiency in creating graphics for mobile applications and web sites required. Must have the ability to turn creative direction and output channel requirements into visual experiences with an understanding of how design affects performance/load time, and effective optimization techniques. Position requires the ability to propose design solutions based on best practices, fundamental design, and usability principles. Seeking someone with the motivation to continuously research and learn different methods and techniques to provide a variety of solutions. Experience in a non-profit environment preferred.

To apply, please create a single document containing a cover letter, resume, and work samples to upload with your application. If you have an online portfolio, include the link in your cover letter/resume.

Apply Now >>

Safety and Protection Services Supervisor

The Safety and Protection Services Supervisor has responsibilities across the functional areas of Protection Services and Safety. He/she manages requests for security, supervises Museum drivers and vehicle scheduling, provides administrative support in technology and access control matters, and manages the Museum’s occupational Health & Safety programs.

This role recommends policy changes and adjustments to work practices to conform to current regulations. He/she directs safety training, based on needs assessments and legal requirements and performs workplace inspections and follow up investigations to determine any corrective action necessary to prevent incidents from occurring. The Safety and Protection Services Supervisor coordinates with Human Resources and Finance in areas including but not limited to: workers’ compensation insurance, accident investigation, loss control recommendations and compliance.

Qualified candidates will have a minimum of five (5) years responsible experience developing and maintaining security, occupational health & safety, and fire safety programs for a large institution. Certified Protection Professional (CPP) designation is preferred; a willingness to pursue this designation is required. Must have working and current knowledge of Federal, State, and Local health and safety standards, codes, regulations, and guidelines including the Occupational Health and Safety Act (OSHA), National Fire Protection Association (NFPA), and City of Philadelphia codes. Significant knowledge of security electronics and an ability to analyze and address common system failures and improvements in cooperation with the IT department necessary. Must be able to maintain confidential information.

Apply Now >>

Systems Associate

The Philadelphia Museum of Art is seeking an individual to support the collection, use, and generation of attendance data for the Membership and Visitor Services team. This position will facilitate the input and export of data from the attendance system, Siriusware, to ensure the highest quality data exists in the ticketing system for ease in reporting. The Systems Associate will also assist the Manager of Systems and Analysis with system set up for Special Exhibitions, Programs, and Admission, as well as, the set up and tracking of Membership and General Admission promotions in the ticketing system.

Candidates should have an understanding of ticketing or retail systems and database programs; Siriusware and Raiser’s Edge knowledge a plus. Advanced skill level in Excel, Access and Word required. The schedule for this position is typically Monday through Friday with some evening or weekend work as needed.

To apply, please create a single document containing a cover letter and resume to upload with your application.

Apply Now >>


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