- The Archives is open by appointment only for scholarly research. Appointments must be scheduled with at least two weeks advance notice.
- In order to schedule an appointment, the researcher must provide a written description of the research project and indicate the collections to be consulted.
- Permission to examine archival materials will be granted upon completion of a registration form and the researcher's agreement to follow the Archives’ Access Procedures.
- The Archives provides access to the Museum’s records and manuscripts to the fullest extent possible on a fair and equitable basis. Certain materials are restricted to protect individual privacy rights and proprietary rights of the Museum.
- Photocopies of archival materials may be made under certain conditions as stated in the Photocopy Policy and Copyright Notice. Photographs, color transparencies, and other reproduction options may be arranged through the Museum’s Rights and Reproductions Department. For more information, please contact call (215) 684-7902 or email .
- Archival material may only be published with the written consent of the Archivist. Those seeking publication permission must submit a Permission to Publish Request form and a copy of the proposed manuscript. Archival material must be cited using the following format: [Item identification and date], [Series], [Record Group or Manuscript Collection], Philadelphia Museum of Art, Archives.
- Laptop computers are permitted in the Archives, but scanners are prohibited.
- The Archives does not appraise materials. Please contact the American Society of Appraisers, P. O. Box 17265, Washington, D. C., 20041 at 1-800-272-8258 for a list of appraisers in a specific area.
